Human Resources Administrator

London Area, United Kingdom

About Sygna

Sygna is an independent Commissioning Management and Technical Services consultancy operating across EMEA. The company has 20 plus years of expertise delivering customised and complex solutions – spanning a wide range of sectors and projects including the kind of high-functioning spaces you see in data centres and mission-critical facilities, commercial offices, pharmaceutical laboratories, heritage projects, major developments, gigafactories and retail.

From inception and commissioning, through to post-occupancy, we certify building services and technology systems to ensure the design is delivered faithfully and reliably. Sygna is on a mission to lead the field in the commissioning of high-functioning spaces.

We rise to the challenges of our industry, developing innovative technology, simplifying complexity, and fostering a culture of learning, growth, and innovation. It is our priority to continually evolve so we can deliver the best high-functioning spaces for our clients.

Sygna offer services for both the end client and main contractor with regards to commissioning management, these separate appointments are categorised as Main Contractor Commissioning Manager (CxC or CxM) and Client sided Commissioning Agent (CxA).

Why join Sygna?

Are you someone who takes pride in delivering outstanding results, possesses excellent communication and interpersonal skills, and has an exceptional eye for detail? If so, we want YOU to be a part of our team.

-Thriving Business: Become a part of innovative projects within a thriving business environment.

Supportive Team: Work alongside a passionate and engaging team that values collaboration and excellence and who, like you, are passionate about delivering quality to our customers and at the same time meet project deadlines.

-Learning Culture: We believe in encouraging every team member to reach new heights in their career. We provide the resources and opportunities to enhance your skills and knowledge. Afterall, one of our values is to evolve constantly.

Whether you are a seasoned professional with an in-depth knowledge of building services, commissioning and the construction industry, or someone who is eager to embark on a new journey into this field, we would love to hear from you!

Job Description

This role is based on ensuring that all matters related to HR administration are conducted seamlessly, supporting (and reporting into) the HR Business Partner.

The role involves collaborating with other members of the administration, Legal and Finance teams to ensure that all aspects are appropriately covered (whilst avoiding double handling).

A short summary of the role is provided below and a more detailed version is provided at interview stage.

Key Responsibilities:

Own onboarding process to integrate new hires smoothly into the company culture, process and work.

Ensure all information required for UK and EU payrolls are obtained and uploaded.

Ensure our Probation, Starter and Leaver processes are seamless.

Maintain staff training and PDR trackers.

Support the Sygna EMEA wellbeing programme.

Updating Staff List on internal system.

Issue employee change letters.

Probation review - issue reminders to line managers to ensure deadlines are not missed.

Immigration - collation of documents required by agents.

Ensure sufficient familiarity to act as ‘cover’ for the Business Administrator tasks that are HR in their nature.

Support HR tasks entrusted to the HR Business Partner, including:

People and Reward & Recognition Strategies.

Immigration and onboarding process when staff are sent to work outside of UK.

Ensuring that all job roles have an active Job description.

Develop (launch and train) PDR process.

Updating the banding and benefit matrix.

Review develop and enforce people related policies.

Support Responsibilities:

As HR Administrator, you are expected to actively collaborate with the wider team on areas that are not within your direct responsibility, including:

Recognise the challenge of securing suitable labour (particularly in the EU)

Support the Group insurance programmes to the extent that they relate to employee insurances (Life and Health)

Contribute to the content of the Staff Room (our intranet)

Help the Board to review and embrace staff training/development opportunities

Qualifications:

Minimum 2 years’ experience working in a role that involves process or project administration (or tracking) for a commercial business, ideally within an HR role but that is not essential.

CIPD Level 3 (Foundation Certificate in People Practice) or equivalent professional experience is desirable but not essential.

Strong analytical and problem-solving skills, with good attention to detail.

Excellent communication and interpersonal skills.

Work Environment:

The role is a mix of office and home-based work (minimum of 3 days per week in London office, to include Wednesday and Thursday)

Our clients trust us to ensure the highest standards are delivered and we are looking for people who have a can-do attitude and share our enthusiasm for exceeding customer expectations.

If that sounds like you then let’s talk.

If this job is not quite right for you but you like Sygna as much as we do, then reach out to us too; We have ambitious plans, and you may be the perfect fit for the next stage of our adventure.

We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate.

At Sygna, we are committed to fostering a diverse and inclusive workplace where all employees feel valued, respected, and empowered to contribute their unique perspectives and talents. We believe that diversity drives innovation, creativity, and business success. We welcome and celebrate differences in race, ethnicity, gender, sexual orientation, religion, age, disability, and background, and strive to create an environment where everyone can thrive and reach their full potential.

The information provided will be treated in strict confidence. Personal data collected will be used for recruitment purposes only.